Annual General Meeting 2021

  4. Annual General Meeting 2021

Timeline

The Annual General Meeting (the "AGM" or the "Meeting") of FIMBank p.l.c. (the "Bank") will be held remotely on Thursday, 15 July 2021 at 5.00 p.m. at FIMBank head office, Mercury Tower, The Exchange Financial & Business Centre, Elia Zammit Street, St. Julian’s STJ 3155, Malta. No physical attendance of Members shall be allowed at the Meeting.

Members are entitled and encouraged to participate in and vote at the AGM by submitting a Form of Proxy appointing the Chairman of the AGM and indicating how the Chairman is to vote on each resolution put to the meeting. The form of Proxy duly completed and signed must be sent to the Office of the Company Secretary, FIMBank p.l.c., Mercury Tower, The Exchange Financial & Business Centre, Elia Zammit Street, St. Julian’s STJ 3155, Malta, by hand or by using the self-addressed envelope. Members may also send this form of Proxy by electronic means, in which case Members are to contact the Company Secretary on e-mail address: csec@fimbank.com who would advise them on the procedure to be adopted in this case. Form of Proxy sent either by hand, by mail or by electronic means must reach the Company Secretary by not later than, 5 p.m. on Wednesday, 14 July 2021.

 

Important Shareholder information

  • Shareholders registered on 15 June 2021 (the "Record Date") shall have the right to participate and vote at the Meeting. The Notice to Members and all AGM documentation have been mailed to the Shareholders' last registered address with the Malta Stock Exchange as at the Record Date.
  • The Bank has only one class of Ordinary Shares and all shares have equal voting rights.
  • The total number of shares in issue all being eligible to participate in the Meeting is 522,443,763.

Shareholders wishing to ask any questions pertinent and related to the items on the agenda of the AGM in terms of Listing Rules 12.24 to 12.26, may do so in advance, by sending such questions in writing to the Office of the Company Secretary by hand or by postal mail or by e-mail to the above-mentioned addresses to be received also no later than 5 p.m. of Tuesday, 13 July 2021. The Bank shall provide an answer to the questions on its website within 48 hours from the termination of the AGM.

 

Proxy Voting

The following are extracts from the Listing Rules relevant to Proxy Voting:

"LR 12.27  Without prejudice to Listing Rule 12.28, every person entered into the register of members kept by the Issuer shall be entitled to appoint one person to act as proxy holder to attend and vote at a general meeting instead of him. The proxy holder shall enjoy the same rights to speak and ask questions in the general meeting as those to which the member thus represented would be entitled.

LR 12.28    Where a person whose details are entered into the register of members is holding the shares for and on behalf of third parties, such member is entitled to grant a proxy to each of his clients or to any third party designated by a client. The said member shall be entitled to cast votes attaching to some of the Shares differently from the others. Accordingly, proxy forms shall be designed by Issuers to allow such split voting.

LR 12.29   A proxy holder shall, prior to a general meeting disclose to the Shareholder who appointed him any facts of which he is aware and which may be relevant for that Shareholder in assessing any risk that the proxy holder might pursue any interest other than the interest of such Shareholder.

LR 12.30   Without prejudice to the generality of Listing Rule 12.29, the facts that a proxy holder is required to disclose include:

12.30.1  whether he is a controlling Shareholder of the Issuer, or is another entity controlled by such Shareholder;

12.30.2  whether he is a Director of the Issuer, or of a controlling Shareholder or controlled entity referred to in Listing Rule 12.30.1;

12.30.3  whether he is an employee or an auditor of the Issuer, or of a controlling Shareholder or controlled entity referred to in Listing Rule 12.30.1; and

12.30.4  whether he has a family relationship with a natural person referred to in Listing Rules 12.30.1 to 12.30.3.

LR 12.31    A proxy holder appointed in terms of Listing Rule 12.27 shall not transfer his proxy to another person. Where, however, the proxy holder is a legal person, it may exercise the powers conferred upon it through a duly appointed corporate representative.

LR 12.32    A proxy holder shall vote in accordance with any instructions given by the appointing Shareholder, keep a record of such instructions for at least five years and, confirm, upon a request of the appointing Shareholder, that the voting instructions have been complied with. Unless otherwise provided in the Memorandum and Articles of Association of an Issuer or the terms of issue of shares:

12.32.1  on a show of hands a Shareholder present in person or by proxy shall have one vote independently of the number of shares held or represented;

12.32.2  on a poll a Shareholder present in person shall have one vote for every share of which he is the holder; and

12.32.3  on a poll a proxy shall have one vote for each share for which he holds a valid proxy form.

LR 12.33    Any person acting as a proxy holder may hold a Proxy from more than one Shareholder without limitation as to the number of Shareholders so represented. Where a proxy holder holds Proxies from several Shareholders, he may cast votes for a certain Shareholder differently from votes cast for another Shareholder.                 

In the case of voting by a show of hands, a proxy who has been mandated by several Shareholders and instructed to vote by some Shareholders in favour of a resolution and by others against the same resolution, shall have one vote for and one vote against the resolution."